Administrative Procedures Manual

This Administrative Procedures Manual is designed to be the primary written source of administrative direction for the Division. It is designed to be entirely consistent with the Board Policy Handbook, and is an extension of policy in the form of procedures. This Manual may make further reference to other detailed administrative documents that have been developed to provide specific guidelines on selected matters.

There are 5 categories in which administrative procedures are placed in the Manual. The categories are:

        100     General Administration

        200     Instructional Programs and Materials

        300     Students

        400     Personnel and Employee Relations

        500     Business Administration

 

Download Full Administrative Procedures Manual

100 – General Administration

AP 100 – Education Sector Strategic Plan(ESSP)

AP 104 – School Learning Improvement Plans (SLIPs)

AP 106 – Accountability Reporting

AP 110 – School Community Councils                                                

AP 120 – Policy and Procedures Dissemination

AP 121 – Review of Administrative Procedures                                    

AP 130 – School Year and Hours of Operation

AP 139 - Cell Phone Access and Usage

AP 140 – Computer/Online Services Acceptable Use

AP 141 – Information Technology Workstation Security                    

AP 142 – Remote Access

AP 143 – Social Media

AP 152 – Student and Parent Complaints and Grievances           

AP 155 – Event Protocol                                                                    

AP 160Affirmation of Social Justice Values                                     

AP 161 – Student and Staff Safety              

AP 162 – Comprehensive School Community Health                              

AP 163 – Dangerous/Communicable Diseases                                        

AP 165 - Nutrition in Schools

AP 166 - Tobacco and the Use of Tobacco Products                           

AP 170 – Harassment                                                                                      

AP 180 – Local Authority Freedom of Information and Protection of Privacy

AP 185 – Records Retention and Disposal

AP 190 – Copyright

                                                                                

200 – Instructional Programs & Materials

AP 201 – Instructional Program                                                                  

AP 202 – Class Size                                                                                        

AP 203 – Instructional Resources                                                               

AP 205 – Family Life and Sex Education                                                  

AP 206 – Religious Education                                                                     

AP 207 – Citizenship Education   

AP 211 - Functionally Integrated Program (FIP)                                                            

AP 212 – Services for Students with Special Needs                                  

AP 213 – The HUB (Inter-Ministerial Collaborative Support)                

AP 214 – Work Experience Program                                                        

AP 215 – Physical Education                                                                       

AP 216 – Driver Education                                                                         

AP 217 – Apprenticeship Credits                                                                          

AP 231 – Purchase of Services                                                                  

AP 260 – Excursions Outside the School                                            

AP 270 – Home-Based Education                                                          

AP 290 – Guidelines for Conduction Research Within Holy Trinity Catholic School Division                                                                                                        

300 – Students

AP 300 – Admission of Students   

AP 301 - Review Process Regarding Intensive Needs Programming                                                         

AP 310 – Student Supervision        

AP314 - Exclusion of Students for Safety or Medical Reasons                                                               

AP 315 – Administering Medications and Medical Treatment of Students

AP 316 - Assistive Technology for Intensive Needs Students  

AP 317 - Service Dogs in Schools

AP 320 – Student Records                                                                        

AP 325 – Reporting Suspected Child Abuse and/or Neglect 

AP 326 - Search and Seizure                                                                    

AP 330 – Student Attendance                                                                     

AP 350 – Student Conduct                                                                             

AP 351 – Student Discipline 

AP 352 - Student Use of Personal Electronic Devices                                                                   

AP 360 – Pupil Progress Reporting                                                             

AP 370 – Student Awards                                                                  

AP 380 – Student Governance      

                                                

400 – Personnel & Employee Relations

AP 400 – Recruiting and Placement

AP 401 – Criminal Record Check

AP 402 – Employee Code Of Conduct

AP 403 – Reporting Criminal Charges

AP 404 – Staff Allocation

AP 405 – Employee Records

AP 406 – Leaves

AP 407 – Earned Days Off

AP 414 – Employee Assistance Program

AP 415 – Recognition of Service

AP 417 – Transition to Retirement

AP 419 – Accreditation

AP 420 – Interns and Field Experience

AP 421 – Professional Growth, Supervision, and Evaluation

AP 423 – Redundancy Professional Staff Reductions                             

AP 450 – Organizational Structure

AP 470 – Executive Council

AP 490 – Access to Schools/Visitors, Volunteers and Sales           

 

500 – Business Administration

AP 500 – Budget

AP 505 – Student Fees

AP 510 – Charitable Donations

AP 511 – Accounting Standards and Guidelines

AP 512 – Tangible Capital Assets

AP 514 – Payments

AP 515 – Inventory Management

AP 516 – Purchasing

AP 520 – Fundraising

AP 525 – Advertising and Corporate Sponsorship

AP 530 – Insurance

AP 540 – Facilities Planning

AP 541 – Maintenance Inspection and Safety

AP 542 - Playground Enhancement Protocol

AP 543 - Asbestos

AP 544 – Community Use of Schools

AP 545 – Break-in, Theft, and Vandalism

AP 546 – Naming of Schools and Board Buildings

AP 550 – Transportation Services

AP 551 – School Bus Safety

AP 552 – Bus Maintenance and Inspection

AP 553 – Cancellation of Busses

AP 554 – Student Conduct While Being Transported

AP 556 – Special Use of Busses

AP 557 – Transportation in Private Vehicles

AP 558 – Use of 15 Passenger Vans

AP 559 - Division Video Surveillance